Ask Screening Questions That Help You Make Informed Scheduling Decisions
Guide Visitors to the Right Place Based on Their Answers
Make Your Routing Form Beautiful for Even Better Results
Let Your Visitors Choose the Route
Ensure the Same Team Members Attend Every Meeting for Consistent Participation and Outcomes
Empower Your Team to Stay Agile With Dynamic Host Assignments
Combine Pre-Assigned and Dynamically Selected Hosts
Maximize Audience-Facing Availability
Distribute Meetings Fairly Within Your Team
Connect Your Room Calendars
Automate Room Assignment
1
Problem
George is a successful immigration lawyer. He wants to offer superior service, but often finds himself spending too much time on unnecessary meetings.
2
Solution
With routing and qualification forms George can automatically disqualify irrelevant queries and send the rest to the right solution, whether it’s a quick article or a meeting.
3
Result
- George meets only with prospects he believes he can help
- Clients receive the information they need quickly and easily
- People looking for a service George doesn’t offer are politely declined before scheduling
1
Problem
Donna leads the concierge service team at a wellness resort. Lately, her top representatives seem frustrated by work overload, while others have hardly any meetings in their calendar.
2
Solution
With round-robin logic, Donna can create a booking page that only shows the availability of the next team member in line. This ensures that all incoming scheduling requests are shared evenly among the concierge service team.
3
Result
- Potential guests get the help and attention they need
- All meetings are handled with care
- The workload is distributed fairly, and no one is overworked
1
Problem
Rebecca is the CEO of a business advisory. The company prides itself on its personal approach, but recently they are having trouble delivering on their promise due to an overflow in new customers.
2
Solution
With availability based scheduling, Rebecca can offer clients more optional time slots by presenting the availability of her entire team in one calendar.
By setting the priority of each team member she can make sure that her most reliable advisors get the most meetings when they are available.
3
Result
- The company has increased their meeting capacity dramatically
- Clients are getting the service they expect without having to wait too long for meetings
1
Problem
Doris heads an HR department. In the advanced stages of most hiring processes she needs to invite a number of department representatives to interview a candidate together, which is not an easy task due to scheduling constraints.
2
Solution
With dynamic multi-host team scheduling, Doris can make sure a representative of every team is invited without having to schedule with each stakeholder independently. The built in distribution rules assign the meeting to available members of each department.
3
Result
- Less time is spent on scheduling attempts
- Meetings happen faster and include the right people
1
Problem
John runs a financial advisory that has one VIP conference room, which he always reserves when meeting with new prospects. However, this is often a challenging task that leads to confusion and double bookings of the same space.
2
Solution
With OnceHub’s room scheduling, John can automatically reserve the VIP room for intro meetings, and ensure that scheduling an intro meeting is only possible when the room is available.
3
Result
- New prospects are always welcomed in the VIP room
- No more last minute confusion or embarrassing moments of searching for a free room with the prospect
