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Smart Scheduling That Connects the Right People, Every Time

Turn calendar chaos into precision scheduling. Screen, route, and distribute meetings efficiently no matter how many variables are in play

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Guide Your Guests to the Right Calendar or
Let the Choice Be Theirs

Get to know your customer during the booking process
to determine if, when, and who they should meet

Form used to qualify participants for a meeting
Ask Screening Questions That Help You Make Informed Scheduling Decisions

Build interactive scheduling forms that take your visitors from reach out to scheduling and qualify them enroute

  • Create a dynamic routing form with our visual and intuitive no-code form builder
  • Ask any type of screening question - from open-ended to multiple-choice, and everything in between
  • Start from a blank form or use predesigned templates and tweak them as you please
Routing form to direct meetings to the appropriate hosts
Guide Visitors to the Right Place Based on Their Answers

Set automatic routing rules that weed out unqualified leads, determine meeting urgency, and direct people to the best calendar for their needs

  • Qualify and guide your visitors to the right calendar based on their answers to your questions
  • Send visitors to the most relevant calendar or team member based on their contact information or user-properties
  • Configure the routing logic at the question-answer level or use a visual routing map that shows an overview of the entire flow and allows you to easily view and edit it
Example of a professionally designed meeting scheduling form
Make Your Routing Form Beautiful for Even Better Results

It’s so easy. No coding or design skills required

  • Add your logo and design so that your form reflects your brand and engages your audience
  • Customize the look and feel by choosing a layout, colors, background images, and more
  • Do it all with our WYSIWYG editor that shows you exactly how your form will look on desktop and mobile while you design it
  • Share your form as a stand-alone page or embed it on your website
Centralized booking hub interface for managing appointment
Let Your Visitors Choose the Route

Create beautifully welcoming booking hubs that link to multiple calendars

  • Offer multiple booking calendars in one booking hub, and let your visitors select the one that suits their needs
  • Invite visitors to choose between different meeting hosts, services, locations, or durations
  • Customize the design, add an intro paragraph, profile picture, and contact links to make your visitors feel extra comfortable

Improve Team Scheduling and Calendar Management

Ready to get your scheduling on the right track?
Try OnceHub’s route plan today.

Advanced Calendar Management
for Busy People

Coordinate between multiple calendars, locations, and participants on one intuitive
and friendly scheduling platform

Simplify Multi-Host Scheduling for Effective Team Collaboration

Schedule multi-host interviews, panel meetings, and group discussions quickly and easily

Assign multiple hosts to scheduled meetings

Ensure the Same Team Members Attend Every Meeting for Consistent Participation and Outcomes

  • Effortlessly schedule multi-host meetings, like panel interviews, by pre-assigning a host and co-hosts
Use dynamic host assignment to schedule by role or expertise

Empower Your Team to Stay Agile With Dynamic Host Assignments

  • For example, instead of selecting a specific sales representative to host a meeting, assign "a member of Sales" as the host, and let the scheduling system automatically select the host based on availability or custom rules
  • Need to make sure that multiple team representatives attend a customer meeting? No problem, you can dynamically assign co-hosts just as easily
Pre-assign hosts and schedule dynamically for the same meeting

Combine Pre-Assigned and Dynamically Selected Hosts

  • For example, designate a team lead as a permanent host while dynamically assigning other team members

Smart Meeting Distribution: Balance Fairness and Maximize Availability

Use dynamic algorithm-based features to assign hosts, ensuring meetings are distributed equally
or by availability - it’s your choice

Dynamic scheduling system based on host availability
Maximize Audience-Facing Availability
  • Present the combined availabilities of multiple team members in one calendar to show as many open slots as possible
  • Assign priority levels to team members so that when multiple team members are available at the same time, the meeting is automatically assigned to the one with the highest priority
Round-robin distribution interface for meeting scheduling
Distribute Meetings Fairly Within Your Team
  • Keep workloads balanced and meetings evenly distributed with round-robin logic. Your booking page will show only the availability of the team member who’s next in line

Make Sure Your In-Person Meetings Always Have a Room

Open the door to efficient and reliable room scheduling that’s always in sync. Enable room
scheduling on your booking page by connecting it to your organization’s room directory

Integrated meeting room scheduling interface connected to a calendar system

Connect Your Room Calendars

  • No need to set up a new room schedule, our platform will integrate with the room calendars in your productivity suite
  • Stop worrying about double room-bookings. Our system ensures that room schedules are always synced whether they’re booked from your company calendar or from a designated booking page
Calendar update interface for assigning rooms to meetings

Automate Room Assignment

  • Maximize room availability quickly and easily by pooling multiple room calendars
  • Don’t waste time looking for a meeting room. The room will be booked automatically alongside participants
  • Group rooms according to different parameters like size, equipment, or location to make sure a suitable room is assigned to each meeting
  • If, at any given hour, no rooms are available, your booking page will automatically hide the option to book an in-person meeting at that time

Take the smarter route. Ensure you and
your customers’ time is always well spent.

Routing and Distribution in Action

Explore how our tools solve real-world scheduling challenges

Screen Prospects Easily With Routing Forms

1 Problem
George is a successful immigration lawyer. He wants to offer superior service, but often finds himself spending too much time on unnecessary meetings.
2 Solution
With routing and qualification forms George can automatically disqualify irrelevant queries and send the rest to the right solution, whether it’s a quick article or a meeting. 
3 Result
  • George meets only with prospects he believes he can help
  • Clients receive the information they need quickly and easily
  • People looking for a service George doesn’t offer are politely declined before scheduling
Example of a pre-meeting screening form to qualify attendees

Seamlessly Distribute Clients with Round-Robin Logic

1 Problem
Donna leads the concierge service team at a wellness resort. Lately, her top representatives seem frustrated by work overload, while others have hardly any meetings in their calendar. 
2 Solution
With round-robin logic, Donna can create a booking page that only shows the availability of the next team member in line. This ensures that all incoming scheduling requests are shared evenly among the concierge service team.
3 Result
  • Potential guests get the help and attention they need
  • All meetings are handled with care
  • The workload is distributed fairly, and no one is overworked
Visual example of a round-robin scheduling process for meetings

Offer More Meeting Slots with Availability-Based Distribution

1 Problem
Rebecca is the CEO of a business advisory. The company prides itself on its personal approach, but recently they are having trouble delivering on their promise due to an overflow in new customers.
2 Solution

With availability based scheduling, Rebecca can offer clients more optional time slots by presenting the availability of her entire team in one calendar.

By setting the priority of each team member she can make sure that her most reliable advisors get the most meetings when they are available.

3 Result
  • The company has increased their meeting capacity dramatically
  • Clients are getting the service they expect without having to wait too long for meetings
Illustration of scheduling meetings based on host availability

Make Sure All Stakeholders Are Represented with Dynamic Selection for Multi-Host Meetings

1 Problem
Doris heads an HR department. In the advanced stages of most hiring processes she needs to invite a number of department representatives to interview a candidate together, which is not an easy task due to scheduling constraints.
2 Solution
With dynamic multi-host team scheduling, Doris can make sure a representative of every team is invited without having to schedule with each stakeholder independently. The built in distribution rules assign the meeting to available members of each department.
3 Result
  • Less time is spent on scheduling attempts
  • Meetings happen faster and include the right people
Dynamic scheduling system adapting to real-time changes in availability

Assign Rooms, Equipment and Resources Efficiently

1 Problem
John runs a financial advisory that has one VIP conference room, which he always reserves when meeting with new prospects. However, this is often a challenging task that leads to confusion and double bookings of the same space.
2 Solution
With OnceHub’s room scheduling, John can automatically reserve the VIP room for intro meetings, and ensure that scheduling an intro meeting is only possible when the room is available. 
3 Result
  • New prospects are always welcomed in the VIP room
  • No more last minute confusion or embarrassing moments of searching for a free room with the prospect
Example interface for meeting room scheduling and calendar updates

Schedule better with screening and qualification, smart routing, and automatic meeting distribution

Discover More Features for Better Scheduling

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Powerful Booking Pages

Advanced appointment scheduling features that adapt to your constraints and offer a smooth scheduling experience. 

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AI-Driven Scheduling

Intelligent scheduling interactions that instantly engage, assist, and transform visitors into high quality leads.

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OnceHub Platform

Seamless integrations, actionable analytics, and top grade security that make every scheduling moment a positive experience.

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OnceHub Integrations

All the integrations you need in one place. Connects with your tools and workflows with native and third-party integrations including Zapier, API, and Webhooks.

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Trust Center

Secure, reliable, and compliant scheduling. Clear and transparent information about our security and privacy practices. 

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