Academic services

Adaptable Scheduling That Empowers Learning and Creates Connections

Enhance efficiency and strengthen the bonds within your academic community – from welcoming future students to engaging alumni and supporting current learners

Create Engaging Booking Experiences for Your Students and Faculty 

Design flexible and intuitive booking pages that make it easy for students to connect with the support they need – from academic advising to mentorship and training

Routing form
Booking form (1)
Booking hub
Chat bot on a page
Booking page
Routing form
Booking form (1)
Booking hub
Chat bot on a page
Booking page

Achieve greater efficiency and stronger student connections with smart scheduling

Efficient Appointment Booking for Every Use Case in Your Educational Community

Connect students, faculty, admin, and alumni, with hassle-free online scheduling

Guide Future Students With Flexible Admissions Scheduling

Guide Future Students With Flexible Admissions Scheduling

  • Offer prospective students convenient self service scheduling for informative sessions with your admissions team
  • Screen inquiries automatically via chat or form to protect your team from meeting overload
  • Use interactive routing forms to ensure inquiries reach the right specialist for their program or region
  • Efficiently gather essential applicant information with customizable booking forms within the scheduling process
Connect Your Students With Your Alumni Using Engaging Booking Hubs

Connect Your Students With Your Alumni Using Engaging Booking Hubs

  • Respect your alumni’s time by creating dedicated booking calendars based on their availability, experience, and preferences
  • Encourage students to schedule with alumni members with welcoming booking pages
  • Create inviting booking hubs that provide access to multiple calendars in one place
  • Customize your booking hubs for easy calendar navigation by department, service, meeting type, or member
Support Your Students_ Academic Journey With Efficient Advisor Scheduling

Support Your Students' Academic Journey With Efficient Advisor Scheduling

  • Offer adaptable scheduling for course advisors, accommodating both online and in-person meetings with integrated room booking
  • Provide students with a clear and flexible view of advisor availability and meeting location options
  • Connect your advising services with efficient video conferencing tools for seamless virtual support
Improve Access to Student Services With Online Scheduling

Improve Access to Student Services With Online Scheduling

  • Enable students to efficiently find and schedule the specific support they need, promoting their well-being and academic progress
  • Ask introductory questions as part of the scheduling process to ensure your time together is well spent and student-focused
  • Send customized reminders via email or SMS to make sure they remember to show up or reschedule if they can’t make it
engage and meet back

Deploy an AI-powered scheduling chatbot on your site. It instantly answers questions, qualifies applicants, and schedules interviews 24/7, ensuring you never miss an opportunity.

engage and meet
better way to connect back

Create a centralized booking hub. This allows students to easily browse alumni profiles by expertise, view their availability, and schedule mentorship sessions in just a few clicks.

better way to connect
improve student services back-1

Use intelligent routing forms to automatically direct students to the correct calendar based on the service, department, or advisor they need, ensuring a smooth and efficient experience.

improve student services

Achieve greater efficiency and stronger student connections with smart scheduling

Features and benefits

The Scheduling Tools You Need to Support Student Success

Enhance communication, improve efficiency, and provide seamless access to academic resources

Customizable Booking Pages for Educational Services (1)

Customizable Booking Pages for Educational Services

  • Create branded booking pages for different departments
  • Tailor messaging to provide relevant information to students
  • Offer multilingual options to support a diverse student body
Automated Appointment Scheduling and Reminders

Automated Appointment Scheduling and Reminders

  • Automate appointment confirmations and reminders for students and staff
  • Reduce no-shows for advising sessions with admissions, alumni, and staff
  • Allow for easy online rescheduling and cancellations
Booking Forms for Data Collection

Booking Forms for Data Collection

  • Build your own booking forms to collect important data while scheduling
  • Design your forms to match your brand and maximize engagement
  • Use the data to prepare for meetings and save time
  • Safely gather student data and store it in your account or database
Intelligent Routing and Screening (1)

Intelligent Routing and Screening

  • Direct students to the appropriate advisor, tutor, or resource based on their needs
  • Create dynamic routing forms that direct students to the right calendar based on their responses to your questions
  • Build your own chatbot and teach it to do the routing, screening and explaining for you
Room and People Coordination Made Simple

Room and People Coordination Made Simple

  • Sync your availability for in-person meetings with meeting room vacancies
  • Connect your existing room calendars to OnceHub for always-accurate availability for meetings
  • Optimize the availability of limited space and equipment with automatic assignment based on meeting needs
Reporting and Analytics

Reporting and Analytics

  • Track appointment volume, attendance rates, and other key metrics
  • Gain insights into student engagement with support services
  • Identify areas for improvement in scheduling processes
Protect Student Privacy With FERPA Compliant Scheduling

Protect Student Privacy With FERPA Compliant Scheduling

  • Maintain full control over the data you collect from students while scheduling. You decide what data to retain and for how long
  • Apply robust access controls that ensure information is stored securely, and solely accessible by authorized personnel
  • We run a multi-layered privacy and security program to protect your scheduling assets and our platform

Achieve greater efficiency and stronger student connections with smart scheduling

Frequently Asked Questions

Discover More Features for Better Scheduling

Powerful Booking Pages

Advanced appointment scheduling features that adapt to your constraints and offer a smooth scheduling experience.

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Routing and Distribution

Create smart routing forms that screen inquiries and send people to the right calendar. Distribute meetings evenly or show maximum availability.

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AI-Driven Scheduling

Intelligent scheduling interactions and conversational flows that instantly engage, assist, and convert curious visitors into happy customers.

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OnceHub Integrations

All the integrations you need in one hub. Connects with your tools and workflows using native and third-party integrations including Zapier, API, and Webhooks.

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Trust Center

Secure, reliable, and compliant scheduling. Clear and transparent information about our security and privacy practices.

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OnceHub Platform

Seamless integrations, actionable analytics, and top grade security that make every scheduling moment a positive experience.

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Schedule better, stress less, and focus on driving success

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