Create Engaging Scheduling Experiences With Gary the Tortoise
Video transcript
Intro message: On the Dot by OnceHub: Scheduling Advice With Gary the Tortoise.
Gary: “Welcome back to On the Dot! Today, we’ve got Theo, a busy executive with a packed schedule. Theo, you’re on the dot—what’s your scheduling struggle?”
Theo: “Hi, Gary. I’m drowning in scheduling tasks! I spend hours exchanging emails like, ‘Does Tuesday noon work for you?’ only to hear back, ‘Sorry, I’m booked—what about Thursday at 10?’ It’s a never-ending loop.”
Gary: “Oh, Theo, I hear you, my human friend. But have you ever thought of scheduling not as a time sink but rather as an opportunity?”
Theo: “An opportunity? To do what—tear my hair out?”
Gary: “No, no! An opportunity to connect. With the right tools, scheduling can be more than just finding a time—it can be a chance to make a great impression. Let me show you what I mean.”
Gary: “First, meet the Booking Page. You can design it to match your brand—your logo, colors, and a friendly intro message. It’s like a virtual handshake that says, ‘Welcome, we’re glad you’re here.’”
Theo: “That’s nice, but what about all the back-and-forth?”
Gary: “Well, you simply define your availability for in-person, video and phone calls in your profile or for a specific meeting, and the platform does the rest for you. So, you can offer guests a simple and impressive scheduling experience without losing any of your beautiful hair”.
Gary: “They’ll see all the available times for the type of meeting they need in their local time zone—no confusion, no email chains.”
And once they pick a time, you can collect key information upfront with interactive Booking Forms. Ask for their contact info, meeting goals… whatever helps you prepare.”
Theo: “So, all that happens automatically? Without me?”
Gary: “Exactly! Plus you can automatically limit the number of meetings per day, set buffers between meetings, and define notice periods before meetings so you’re always prepared.”
Theo: “That sounds... perfect. But what if they forget? Or need to reschedule, or if I need to reschedule? These things happen you know…”
Gary: “Indeed they do, but don’t worry, we specialize in schedule chaos management! You can configure SMS and email reminders to reduce no-shows. Plus we’ve made it super easy for you and your guests to cancel or reschedule. You can even assign the meeting to someone else if you can’t make it. ”
Theo: “That’s a relief. I already feel like I can breathe better.”
Closing statement: You've been listening to On the Dot by OnceHub: Scheduling Advice With Gary the Tortoise